CCV Board of Directors Terms of Reference

Authority

The Canadian Common curriculum vitae (CCV) Board of Directors (Board) is the primary governing authority for the Canadian Common CV.

Membership

The Board is established under the terms of the Memorandum of Understanding signed by the Canadian Institutes of Health Research, the Natural Sciences and Engineering Research Council of Canada and the Social Sciences and Humanities Research Council of Canada (the "CCV Investing Parties"). Each CCV Investing Party has one seat on the Board.

The Board also includes three ex-officio non-voting members: the CCV Executive Director, Canadian Foundation for Innovation and a representative from the CCV stakeholder community.

Stakeholder Community Representative

The stakeholder community representative cannot be a member of the CCV Operations Committee.

The CCV Stakeholder Community Representative must:

  1. Have knowledge of how CV information is used in the research funding environment;
  2. Understand the CCV vision, application and supporting services; and
  3. Understand CCV linkages in the broader research funding environment.

Skills and experience criteria to fulfill the role include:

  1. Corporate Governance experience
  2. Risk management experience;
  3. Experience working in the Research field; and
  4. Management experience.

Additional personal attributes and competencies criteria to consider include the following:

  1. Influence (i.e., networks/linkages with Subscribers, Users, Science & Technology stakeholders);
  2. Strategic thinking; and
  3. Perspective and representation (i.e., in research, type of funding, CCV representation).

The proposed representative should complement the additional Board membership; i.e. provide a perspective that is not represented at the Board level.

The appointment is for a period of two years, with the possibility of extension for one year for a total term of three years.

Mandate

The mandate of the Board is to set the strategic direction for the CCV, monitor, report achievement, evaluate and take corrective action as required for effective performance of the CCV. The Board discharges its responsibility for supervising management by delegating day-to-day management of the CCV to the Executive Director. The Board relies on the Executive Director to keep it  apprised of all significant developments affecting the CCV and its operations.

Responsibilities

The Board exercises its role by fulfilling the following specific responsibilities.

1. Strategic Planning

The Board reviews and approves the strategic plan, operating goals, operating budget, performance indicators and the business plans established to achieve them. The Board also reviews the attainment of results quarterly to ensure close monitoring of key objectives and prompt realignment if deemed appropriate and also annually assesses the aggregate results of the CCV.

The Board reports to Subscribing Organizations on CCV plans, priorities and performance on at least an annual basis.

2. Supervision of Management and Succession Planning

The Board is responsible for ensuring that the CCV is supported with an appropriate organizational structure including an Executive Director, supporting committees and CCV staff.

The Board also sets and evaluates the performance objectives of the Executive Director.

3. Financial Disclosure

The Board is responsible for ensuring that the CCV adopts appropriate policies and procedures for the accuracy of its financial statements and associated reports, and the timely reporting and disclosure of information to Subscribing Organizations. 

4. Risk Management

At least annually, the Board reviews reports provided by the Executive Director on the management of material risks associated with the business and operations, the implementation of systems to manage these risks, and reports relating to the operation of, and any material deficiencies in these systems.

Meetings

Board members are expected to attend all Board meetings and to review related meeting material in advance. The minutes of meetings will be recorded and maintained by the Executive Director. Approved minutes will be distributed to all Board members and the CCV Operations Committee. In the future, decisions will be posted on the CCV web site for public access. A Chair will be appointed by the Board for a two year term.

CCV Board meetings will be held on a quarterly basis or as deemed necessary by the Board.